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Evidence Guide: ICTWOR3231A - Resolve technical enquiries using multiple information systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICTWOR3231A - Resolve technical enquiries using multiple information systems

What evidence can you provide to prove your understanding of each of the following citeria?

Initiate contact with the customer

  1. Apply all relevant legislation, codes, regulations and standards in the resolution process
  2. Receive and analyse enquiry to efficiently select an initial course of action
  3. Engage effectively with the customer to confirm initial referral details and propose an initial course of action
Apply all relevant legislation, codes, regulations and standards in the resolution process

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive and analyse enquiry to efficiently select an initial course of action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Engage effectively with the customer to confirm initial referral details and propose an initial course of action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain information from multiple information system

  1. Identify information needs and the sources of this information
  2. Log on to and navigate relevant information systems efficiently
  3. Record details of the informant and the enquiry in information systems according to enterprise requirements
  4. Identify and verify information relevant to the enquiry and its resolution with the informant
Identify information needs and the sources of this information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Log on to and navigate relevant information systems efficiently

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record details of the informant and the enquiry in information systems according to enterprise requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and verify information relevant to the enquiry and its resolution with the informant

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a plan to resolve the enquiry

  1. Review critical information with the informant and apply technical expertise to develop options for resolving the enquiry
  2. Consider all inputs and recommend a course of action including escalation
  3. Negotiate a suitable course of action with the informant
  4. Record details of course of action as required by enterprise information systems
Review critical information with the informant and apply technical expertise to develop options for resolving the enquiry

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consider all inputs and recommend a course of action including escalation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate a suitable course of action with the informant

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record details of course of action as required by enterprise information systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement a plan to resolve the enquiry

  1. Confirm the negotiated course of action with the informant prior to initiating actions and seek agreement on a schedule of actions for longer term resolutions
  2. Identify and initiate actions to be taken by the technical support operator, the informant or other parties
  3. Contact informant to confirm the success of the planned actions
  4. Record outcomes of resolution as required by information systems
Confirm the negotiated course of action with the informant prior to initiating actions and seek agreement on a schedule of actions for longer term resolutions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and initiate actions to be taken by the technical support operator, the informant or other parties

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contact informant to confirm the success of the planned actions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record outcomes of resolution as required by information systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

navigate relevant systems for the required information

develop a plan of action to deal with the enquiry

develop agreement to resolve enquiry

document all dealings for future reference

follow up resolution effectively.

Context of and specific resources for assessment

Assessment must ensure:

operational customer contact centre

customer contact technologies currently used in industry

relevant regulatory and equipment documentation that impact on work activities.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of the candidate developing a plan of action to deal with the enquiry

direct observation of the candidate negotiating with informant to resolve the enquiry

review of documented reports completed by the candidate for two different resolution issues

oral or written questioning of the candidate to assess knowledge of resolution practices.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

ICTWOR3232A Collect and analyse technical information.

Aboriginal people and other people from a non-English speaking background may have second language issues

Access must be provided to appropriate learning and assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the oral communication skill level, and language and literacy capacity of the candidate and the work being performed.

In all cases where practical assessment is used it will be combined with targeted questioning to assess required knowledge. Questioning techniques should not require language, literacy and numeracy skills beyond those required in this unit of competency.

Where applicable, physical resources should include equipment modified for people with special needs.

Required Skills and Knowledge

Required skills

communication skills to provide advice and guidance to customers and technical field staff or to seek assistance

literacy skills to read and interpret manuals, specifications, relevant enterprise policy and documentation

negotiation skills to enable interaction with customer

numeracy skills to interpret and evaluate different types of technical data

planning and organisational skills to organise and prepare the resolution process

problem solving skills to respond to complex customer challenges

task management skills to work systematically with required attention to detail and adherence to all safety requirements

technical skills to advise on a range of customer equipment and environments and to perform diagnostic procedures

Required knowledge

computer keyboard usage

computer literacy

conflict resolution skills

database and spreadsheet concepts

enterprise escalation policy and procedures

enterprise information systems

interpersonal skills

legislation, codes of practice and other formal agreements that directly impact on resolution processes

typical issues and challenges that occur when dealing with customers in a telecommunications environment

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Legislation, codes, regulations and standards may include:

Australian Communications Industry Forum (ACIF) standards and codes

Australian Communications and Media Authority (ACMA) technical standards

Australian Radiation Protection and Nuclear Safety Agency (ARPANSA) electromagnetic radiation (EMR) standard

Australian building codes and regulations

Australian standards

equal employment opportunity (EEO) and anti-discrimination legislation

enterprise standards

Privacy Act

Telecommunications Act

Telecommunications Industry Ombudsman

Trade Practices Act.

Enquiry may include:

a request for help in using, a service, product or process from a:

customer

other party with an interest in the service, product or process

retail sales person

technician

complaints.

Customer may include:

beneficiary of a service, product or process

parties external to the organisation

parties internal to the organisation

purchaser of a service, product or process

user of a service, product or process.

Log on may include use of:

hardware

password

software features

user name.

Information systems may include:

database application

spreadsheet application.

Informant may include:

a buyer

current user

party external to the organisation

party internal to the organisation

technician maintaining a service

technician repairing a product.

Information may include:

details required from core business systems

details required to complete a transaction or process

specific details requested by a customer

specific details requested by others.

Escalation may relate to:

failure to resolve a complaint

further circumstances that need to be explored

lack of response to a complaint in given timeframe

previous investigation failed to bring resolution satisfactory to all parties.